Privacy Policy
Last Updated: February 26, 2026
Your privacy is important to us. This policy outlines how Alpha Hire collects, uses, and protects your personal information in compliance with Indian and international data protection laws.
1. Introduction
Welcome to Alpha Hire ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruitment platform and related services ("Services").
Compliance
Alpha Hire complies with:
- Information Technology Act, 2000 (India)
- Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011
- Digital Personal Data Protection Act, 2023 (India)
- General Data Protection Regulation (GDPR) for European users
2. Information We Collect
2.1 Personal Information
We collect information that identifies you personally, including but not limited to:
Candidates
- Full name, email, phone number
- Educational qualifications
- Work experience and skills
- Assessment results
- Interview feedback
Companies
- Company name and few details
- Authorized representative information
- Business address and contact details
- Job requirements and hiring criteria
Interviewers
- Professional credentials
- Areas of expertise
- Availability schedules
- Banking details for payments
Employees
- Employee ID and role information
- Work assignments and performance
- Activity logs and metrics
2.2 Technical Information
- IP address and approximate location derived from your IP address
- Browser type and version
- Device information and operating system
- Usage data and analytics (such as pages visited, features used, time spent, and referring URLs)
- Cookies and similar technologies (as described in our Cookies section)
- Log files and error reports (which may include IP address, device, browser, and usage information)
2.3 Financial Information
- Payment method information (processed securely through third-party payment processors)
- Billing address
- Transaction history
3. How We Use Your Information
We use the collected information for the following purposes:
- Create and manage user accounts
- Match candidates with appropriate job opportunities
- Schedule and conduct interviews
- Process assessments and generate reports
- Facilitate communication between parties
- Analyze platform usage and performance
- Develop new features and services
- Improve user experience
- Conduct research and analytics
- Send transactional emails (account verification, password reset, etc.)
- Notify about interview schedules and updates
- Provide customer support
- Send marketing communications (with your consent)
- Detect and prevent fraud
- Ensure platform security
- Comply with legal obligations
- Enforce our Terms of Service
4. Information Sharing and Disclosure
We may share your information in the following circumstances:
| Recipient | Purpose | Consent Required |
|---|---|---|
| Potential Employers | Candidate profiles, assessments, and qualifications shared with companies for job matching | Yes |
| Interviewers | Candidate information necessary for conducting assessments | Yes |
| Service Providers | Third-party vendors for payment processing, email services, cloud hosting, analytics | Implied |
| Legal Authorities | When required by law, court order, or government regulation | No |
| Business Transfers | In case of merger, acquisition, or sale of assets | Notification |
5. Data Security
We implement industry-standard security measures to protect your personal information:
Technical Safeguards
- SSL/TLS encryption for data transmission
- AES-256 encryption for data at rest
- Regular security audits and penetration testing
Administrative Safeguards
- Access controls and role-based permissions
- Employee training on data protection
- Non-disclosure agreements (NDAs)
- Incident response procedures
- Disaster recovery
6. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience:
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential Cookies | Required for platform functionality and security | Session |
| Functional Cookies | Remember your preferences and settings | 1 year |
Managing Cookies: You can control cookies through your browser settings. However, disabling certain cookies may affect platform functionality.
7. Your Privacy Rights
Under Indian data protection laws and GDPR, you have the following rights:
Right to Access
Request a copy of your personal data
Right to Rectification
Correct inaccurate or incomplete information
Right to Erasure
Request deletion of your data ("Right to be Forgotten")
Right to Restrict
Limit how we process your data
Data Portability
Receive your data in a structured format
Right to Object
Object to certain processing activities
How to Exercise Your Rights
To exercise any of these rights, please contact us at privacy@alphahire.cloud. We will respond to your request within 30 days as per legal requirements.
8. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy:
- Active Accounts: Data retained while your account is active
- Inactive Accounts: Data retained for 3 years after last activity, then archived
- Assessment Records: Retained for 7 years as per legal requirements
- Financial Records: Retained for 7 years as per Indian tax laws
- Deleted Accounts: Personal data permanently deleted within 90 days (except where legal retention is required)
9. Children's Privacy
Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.
Age Restriction
- You must be at least 18 years old to use Alpha Hire
- If we discover that we have collected information from a minor, we will delete it immediately
- Parents or guardians who believe their child has provided us with personal information should contact us immediately
10. International Data Transfers
Alpha Hire is based in India. If you access our Services from outside India:
- Your information may be transferred to and processed in India
- We ensure appropriate safeguards are in place (Standard Contractual Clauses)
- We comply with GDPR for European Economic Area (EEA) users
- We implement Privacy Shield principles where applicable
For EU/EEA Users: By using our Services, you consent to the transfer of your data to India and processing in accordance with this Privacy Policy and GDPR requirements.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect:
- Changes in our practices
- Legal or regulatory requirements
- New features or services
- Technological advancements
Notification of Changes
- We will notify users of material changes via email
- Updated policy will be posted on our website with the "Last Updated" date
- Continued use of Services after changes indicates acceptance
- We encourage you to review this policy periodically
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Registered Office
Alpha Hire (Inition Technology LLP)
D-122, 3rd Floor, Sector-7
Noida, Uttar Pradesh - 201301
India
Data Protection Officer
Email: privacy@alphahire.cloud
Phone: +91 8863911247
Hours: Mon-Fri, 9:00 AM - 6:00 PM IST
Grievance Officer
As per Information Technology Act, 2000, you may also contact our Grievance Officer for any privacy-related concerns at grievance@alphahire.cloud. We will acknowledge your complaint within 24 hours and resolve it within 30 days.
Acknowledgment
By using Alpha Hire, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.
Have Questions About Your Privacy?
Our team is here to help you understand how we protect your data